AI-Assisted Workforce Planning for Mid-Sized Businesses

Yes! Planerio can be used in companies of any size – from small businesses with just a few employees to mid-sized businesses with 50+ employees, and organizations with several hundred staff across multiple sites.

Planerio is proven in mid-sized businesses: Over 4,000 sites already use Planerio – including not only medical practices, care facilities, and hospitals, but also retail and industrial companies.

Planerio combines all essential functions of workforce planning software in one solution:

🤖 AI-assisted shift planning – Optimal shift plans at the push of a button, up to 90% less planning effort
📱 Employee scheduling app – Shift schedule and timesheet always available on mobile
⏱️ Digital time tracking – Legally compliant with Arbeitszeitgesetz and ECJ requirements, via PC, smartphone, or terminal
📊 Real-time analytics – Utilization, absences, and performance per team, site, and cost center at a glance
💶 Payroll preparation – Wage type configurator accurately maps allowances and shift allowances
🔗 Over 100 integrations – Seamless integration with existing HR, payroll, and ERP systems

These features can be combined and expanded according to individual needs – Planerio scales with your company at your pace.

No, many of our customers start with one site, department, or branch as a pilot project. Once workforce planning is successfully implemented there, additional sites can be rolled out.

Of course, Planerio can also start at multiple sites simultaneously; depending on company size, this may result in a longer setup process. The Planerio expert team is happy to support you in designing the right rollout strategy.

Our tip: More experienced Planerio admins or shift schedulers can act as Planerio specialists within your company and support colleagues or share experiences.

Yes – Planerio is GDPR-compliant. For mid-sized companies managing sensitive employee data, this is a key criterion when choosing workforce planning software.

Planerio relies on multiple security layers:
1) Encryption – all data is encrypted during transmission
2) Access controls – only authorized persons have access to data and integrations
3) MFA & SSO – multi-factor authentication or single sign-on secures against unauthorized access
4) Audit logs & regular security reviews – the software is continuously tested for vulnerabilities and updated

Planerio’s server location is in Germany. For additional tools used and applicable policies, please refer to our privacy policy.

Yes – Planerio integrates seamlessly with existing HR and payroll systems. Especially for mid-sized businesses, this is a decisive advantage: existing systems can continue to be used without abandoning the familiar IT infrastructure.

Planerio supports 100+ integrations with widely used HR and payroll solutions, including:
Personio – leading HR software for mid-sized businesses
DATEV – accounting and payroll
Sage – payroll processing
SD Worx, ADP, Paychex – payroll solutions
HRworks, rexx systems – HR software for mid-sized businesses

The integrations enable automatic, low-error data exchange – from personnel data to payroll preparation data.

Planerio offers over 100 integrations – covering the most common ERP and payroll systems used in mid-sized businesses.

Compatible tools include:
SAP – world-leading ERP system
DATEV – standard in German accounting and payroll
Hansalog – payroll and personnel accounting
KIDICAP – HR and payroll solution
valantic – ERP and digitalization solutions
Kombo – HR integration platform

If a system is not on the list, Planerio offers custom integration solutions – available on request directly from the sales team.

Yes – Planerio provides a public API. This is particularly relevant for mid-sized businesses operating specific system landscapes or wanting to automate individual processes.

The API allows you to:
Synchronize personnel data between Planerio and other systems
Automatically transfer shift plans and working hours
Import payroll and controlling data into existing BI or ERP systems
Flexibly connect your own tools and platforms

Full documentation is publicly available at planerio.de/public-api-dokumentation.

Our pricing is based on your individual requirements, selected software modules, and number of employees – so mid-sized businesses only pay for what they actually need.

Depending on scope – whether individual sites or multiple departments, with or without AI shift planning, absence cover, or payroll preparation – the package is individually configured.

More detailed information on pricing and modules is available in a free and without obligation demo – we are happy to advise you personally.